Web system for booking, administration, and billing in Microscopy Facility

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Jorge Toledo Jorge Toledo
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Web system for booking, administration, and billing in Microscopy Facility

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*****

Hi there,

We are currently developing our booking page for different microscopy
equipment at our disposal.
We have advice in programming, but it is our first time to order the entire
administration of our equipments,
I would ask them their advice and experience on the systems you use, for
booking and administration fees. all experience is very welcome.
(eg, software, names Wordpress plugins, programming languages, examples of
good websites etc.)

I appreciate your help.
Cheers


--
Jorge Toledo H
PhD(c)
Microscope Facility Manager
Facility for Advanced Imaging and Microscopy (FAIM)
Faculty of Medicine
University of Chile
www.faim.cl | www.scian.cl
Nuno Moreno Nuno Moreno
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Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Dear Jorge

We started a similar project in 2008 and we are still adding features! I would suggest you to have a look at the existing comercial packages and incorporate those into your website. Please remember: booking is not the end, only the beginning. But if you only, only need a simple booking (which, again, in a couple of years you will realise it is not enough) try http://sourceforge.net/projects/phpscheduleit/ or http://mrbs.sourceforge.net

I can also tell you that we started our project as open source. It got so complicated to manage to gather all tools in a single package and give it some support that we forgot the open-source parte, it only exists now as SaaS. But there are still people using it (most successful one maybe the microscopy facility in UNAM, Mexico)

As for commercial packages you have (alphabetic order)
http://www.agendonext.com
http://bookit-lab.com
http://ideaelan.com/
http://www.ilabsolutions.com
http://www.stratocore.com

among others

Please be aware that there are significant price difference. Select the one that better fits your needs.

Best
Nuno Moreno





> On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi there,
>
> We are currently developing our booking page for different microscopy
> equipment at our disposal.
> We have advice in programming, but it is our first time to order the entire
> administration of our equipments,
> I would ask them their advice and experience on the systems you use, for
> booking and administration fees. all experience is very welcome.
> (eg, software, names Wordpress plugins, programming languages, examples of
> good websites etc.)
>
> I appreciate your help.
> Cheers
>
>
> --
> Jorge Toledo H
> PhD(c)
> Microscope Facility Manager
> Facility for Advanced Imaging and Microscopy (FAIM)
> Faculty of Medicine
> University of Chile
> www.faim.cl | www.scian.cl
Dave Mason Dave Mason
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Re: Web system for booking, administration, and billing in Microscopy Facility

In reply to this post by Jorge Toledo
*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Hi Jorge,

I've recently run a test built of a booking system called "Booked" (formerly
PHPscheduleIt) which is a free, open-source SQL/PHP/HTML-based booking
system. I've not pushed it live yet but am hoping to in the next few months.

I found it pretty simple to set up and really (really!) versatile. You may
want to have a look. They offer hosting options but it's a fairly trivial setup.

This topic does come up fairly frequently, so I would recommend searching
the listserv archives to find some (slightly out of date?) opinions on other
options. I think it usually comes down to how much work you're willing to do
versus how much you're willing to pay someone else to do the work.

Best,

Dave

PS. I have no affiliation or commercial interests.

------------------------------------------------------
David Mason, PhD
Centre for Cell Imaging, Institute of Integrative Biology,
University of Liverpool, L69 7ZB
 
Web: http://pcwww.liv.ac.uk/~cci
Blog: http://postacquisition.wordpress.com
------------------------------------------------------
Cardone, Giovanni Cardone, Giovanni
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Re: Web system for booking, administration, and billing in Microscopy Facility

In reply to this post by Nuno Moreno
*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Hi,

depending on your needs and constraints, you could also consider a cloud-oriented solution like

http://www.bookedscheduler.com/

but as a disclaimer I haven't tried it myself (there is an online demo, though).

Giovanni Cardone

________________________________________
From: Confocal Microscopy List [[hidden email]] on behalf of Nuno Moreno [[hidden email]]
Sent: Monday, January 25, 2016 10:32 AM
To: [hidden email]
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Dear Jorge

We started a similar project in 2008 and we are still adding features! I would suggest you to have a look at the existing comercial packages and incorporate those into your website. Please remember: booking is not the end, only the beginning. But if you only, only need a simple booking (which, again, in a couple of years you will realise it is not enough) try http://sourceforge.net/projects/phpscheduleit/ or http://mrbs.sourceforge.net

I can also tell you that we started our project as open source. It got so complicated to manage to gather all tools in a single package and give it some support that we forgot the open-source parte, it only exists now as SaaS. But there are still people using it (most successful one maybe the microscopy facility in UNAM, Mexico)

As for commercial packages you have (alphabetic order)
http://www.agendonext.com
http://bookit-lab.com
http://ideaelan.com/
http://www.ilabsolutions.com
http://www.stratocore.com

among others

Please be aware that there are significant price difference. Select the one that better fits your needs.

Best
Nuno Moreno





> On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi there,
>
> We are currently developing our booking page for different microscopy
> equipment at our disposal.
> We have advice in programming, but it is our first time to order the entire
> administration of our equipments,
> I would ask them their advice and experience on the systems you use, for
> booking and administration fees. all experience is very welcome.
> (eg, software, names Wordpress plugins, programming languages, examples of
> good websites etc.)
>
> I appreciate your help.
> Cheers
>
>
> --
> Jorge Toledo H
> PhD(c)
> Microscope Facility Manager
> Facility for Advanced Imaging and Microscopy (FAIM)
> Faculty of Medicine
> University of Chile
> www.faim.cl | www.scian.cl
Roland Nitschke Roland Nitschke
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Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Dear Jorge,

the German BioImaging Network has set-up a list containing links to ten
different booking solutions for Core Facilities:

http://www.germanbioimaging.org/wiki/index.php/Talk:Workgroup1

Hope this helps.

As mentioned by the others before, prices raise quickly up depending on
features and complexibility.

An important safety issue is very often, where are the booking and user
data stored, so first may be find out what are the rules in your
institution concerning data safety.

Best regards

Roland

___________________________

Albert-Ludwigs-University Freiburg
Life Imaging Center (LIC) in ZBSA
Dr. Roland Nitschke
Habsburgerstr.49
D-79104 Freiburg
Germany
___________________________
E-mail: [hidden email]
phone: 49-761-2032934 or 2902
fax: 49-761-2032941
http://www.imaging.uni-freiburg.de/

Am 25.01.2016 um 11:30 schrieb Cardone, Giovanni:

> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi,
>
> depending on your needs and constraints, you could also consider a cloud-oriented solution like
>
> http://www.bookedscheduler.com/
>
> but as a disclaimer I haven't tried it myself (there is an online demo, though).
>
> Giovanni Cardone
>
> ________________________________________
> From: Confocal Microscopy List [[hidden email]] on behalf of Nuno Moreno [[hidden email]]
> Sent: Monday, January 25, 2016 10:32 AM
> To: [hidden email]
> Subject: Re: Web system for booking, administration, and billing in Microscopy Facility
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Dear Jorge
>
> We started a similar project in 2008 and we are still adding features! I would suggest you to have a look at the existing comercial packages and incorporate those into your website. Please remember: booking is not the end, only the beginning. But if you only, only need a simple booking (which, again, in a couple of years you will realise it is not enough) try http://sourceforge.net/projects/phpscheduleit/ or http://mrbs.sourceforge.net
>
> I can also tell you that we started our project as open source. It got so complicated to manage to gather all tools in a single package and give it some support that we forgot the open-source parte, it only exists now as SaaS. But there are still people using it (most successful one maybe the microscopy facility in UNAM, Mexico)
>
> As for commercial packages you have (alphabetic order)
> http://www.agendonext.com
> http://bookit-lab.com
> http://ideaelan.com/
> http://www.ilabsolutions.com
> http://www.stratocore.com
>
> among others
>
> Please be aware that there are significant price difference. Select the one that better fits your needs.
>
> Best
> Nuno Moreno
>
>
>
>
>
>> On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
>>
>> *****
>> To join, leave or search the confocal microscopy listserv, go to:
>> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
>> Post images on http://www.imgur.com and include the link in your posting.
>> *****
>>
>> Hi there,
>>
>> We are currently developing our booking page for different microscopy
>> equipment at our disposal.
>> We have advice in programming, but it is our first time to order the entire
>> administration of our equipments,
>> I would ask them their advice and experience on the systems you use, for
>> booking and administration fees. all experience is very welcome.
>> (eg, software, names Wordpress plugins, programming languages, examples of
>> good websites etc.)
>>
>> I appreciate your help.
>> Cheers
>>
>>
>> --
>> Jorge Toledo H
>> PhD(c)
>> Microscope Facility Manager
>> Facility for Advanced Imaging and Microscopy (FAIM)
>> Faculty of Medicine
>> University of Chile
>> www.faim.cl | www.scian.cl
Avi Jacob Avi Jacob
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Re: Web system for booking, administration, and billing in Microscopy Facility

In reply to this post by Cardone, Giovanni
*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

I agree with Dave :)

I can't say anything about actualy making one of these, but I'll share what
we use and what it can do so you can get some ideas.

We use BookItLab.
Our institution's core was instrumental in the development, although we
have no commercial interest (and certainly not I).

This is used for booking all types of equipment, billing etc.
Admins can get emails upon bookings, can force tutoring on new or
inexperienced  users (i.e. they cannot make a reservation without tutoring
unless the admin has authorized it), you can display pop-up messages for
specific groups of equipment or a single instrument (I use this whenever
something is offline, fixed, instructors are or are not available etc,
instead of sending mass mails to the entire faculty). You can set separate
admins for each group of instruments.

You can look up prior usages or bookings and export to csv files. You can
limit time per instrument or group of instruments so certain labs do not
monopolize the time. And more.

You install a small local version on each instrument and the rest sits on a
server,  accessed anywhere by web with institution user and password.
I will say that this is not small thing meant for just a few instruments. I
am not on the IT side, I only have admin for the microscopy core, but this
is definitely something that needs to have an IT person in charge of. We
have someone whom is in charge of all 3 installations we have in the
university (not his full time job of course...).

http://prog4biz.com/BookitLab

--
Avi Jacob, Ph.D.
Head of Light Microscopy
The Mina & Everard Goodman Faculty of Life Sciences
Bar-Ilan University, Ramat-Gan 5290002, Israel
http://tinyurl.com/BIU-Microscopy




On Mon, Jan 25, 2016 at 12:30 PM, Cardone, Giovanni <[hidden email]>
wrote:

> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi,
>
> depending on your needs and constraints, you could also consider a
> cloud-oriented solution like
>
> http://www.bookedscheduler.com/
>
> but as a disclaimer I haven't tried it myself (there is an online demo,
> though).
>
> Giovanni Cardone
>
> ________________________________________
> From: Confocal Microscopy List [[hidden email]] on
> behalf of Nuno Moreno [[hidden email]]
> Sent: Monday, January 25, 2016 10:32 AM
> To: [hidden email]
> Subject: Re: Web system for booking, administration, and billing in
> Microscopy Facility
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Dear Jorge
>
> We started a similar project in 2008 and we are still adding features! I
> would suggest you to have a look at the existing comercial packages and
> incorporate those into your website. Please remember: booking is not the
> end, only the beginning. But if you only, only need a simple booking
> (which, again, in a couple of years you will realise it is not enough) try
> http://sourceforge.net/projects/phpscheduleit/ or
> http://mrbs.sourceforge.net
>
> I can also tell you that we started our project as open source. It got so
> complicated to manage to gather all tools in a single package and give it
> some support that we forgot the open-source parte, it only exists now as
> SaaS. But there are still people using it (most successful one maybe the
> microscopy facility in UNAM, Mexico)
>
> As for commercial packages you have (alphabetic order)
> http://www.agendonext.com
> http://bookit-lab.com
> http://ideaelan.com/
> http://www.ilabsolutions.com
> http://www.stratocore.com
>
> among others
>
> Please be aware that there are significant price difference. Select the
> one that better fits your needs.
>
> Best
> Nuno Moreno
>
>
>
>
>
> > On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
> >
> > *****
> > To join, leave or search the confocal microscopy listserv, go to:
> > http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> > Post images on http://www.imgur.com and include the link in your
> posting.
> > *****
> >
> > Hi there,
> >
> > We are currently developing our booking page for different microscopy
> > equipment at our disposal.
> > We have advice in programming, but it is our first time to order the
> entire
> > administration of our equipments,
> > I would ask them their advice and experience on the systems you use, for
> > booking and administration fees. all experience is very welcome.
> > (eg, software, names Wordpress plugins, programming languages, examples
> of
> > good websites etc.)
> >
> > I appreciate your help.
> > Cheers
> >
> >
> > --
> > Jorge Toledo H
> > PhD(c)
> > Microscope Facility Manager
> > Facility for Advanced Imaging and Microscopy (FAIM)
> > Faculty of Medicine
> > University of Chile
> > www.faim.cl | www.scian.cl
>
Joshua Zachary Rappoport Joshua Zachary Rappoport
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Re: Web system for booking, administration, and billing in Microscopy Facility

In reply to this post by Cardone, Giovanni
*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Many years ago we used a different google calendar page for each instrument (login credentials were provided to users upon training)
Stratocore is quite good as a commercial option though
However, we use our own solution here (called NU Core) which is cross facility and integrates with all of our financial systems etc


-----Original Message-----
From: Confocal Microscopy List [mailto:[hidden email]] On Behalf Of Cardone, Giovanni
Sent: Monday, January 25, 2016 4:30 AM
To: [hidden email]
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Hi,

depending on your needs and constraints, you could also consider a cloud-oriented solution like

http://www.bookedscheduler.com/

but as a disclaimer I haven't tried it myself (there is an online demo, though).

Giovanni Cardone

________________________________________
From: Confocal Microscopy List [[hidden email]] on behalf of Nuno Moreno [[hidden email]]
Sent: Monday, January 25, 2016 10:32 AM
To: [hidden email]
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Dear Jorge

We started a similar project in 2008 and we are still adding features! I would suggest you to have a look at the existing comercial packages and incorporate those into your website. Please remember: booking is not the end, only the beginning. But if you only, only need a simple booking (which, again, in a couple of years you will realise it is not enough) try http://sourceforge.net/projects/phpscheduleit/ or http://mrbs.sourceforge.net

I can also tell you that we started our project as open source. It got so complicated to manage to gather all tools in a single package and give it some support that we forgot the open-source parte, it only exists now as SaaS. But there are still people using it (most successful one maybe the microscopy facility in UNAM, Mexico)

As for commercial packages you have (alphabetic order) http://www.agendonext.com http://bookit-lab.com http://ideaelan.com/ http://www.ilabsolutions.com http://www.stratocore.com

among others

Please be aware that there are significant price difference. Select the one that better fits your needs.

Best
Nuno Moreno





> On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi there,
>
> We are currently developing our booking page for different microscopy
> equipment at our disposal.
> We have advice in programming, but it is our first time to order the
> entire administration of our equipments, I would ask them their advice
> and experience on the systems you use, for booking and administration
> fees. all experience is very welcome.
> (eg, software, names Wordpress plugins, programming languages,
> examples of good websites etc.)
>
> I appreciate your help.
> Cheers
>
>
> --
> Jorge Toledo H
> PhD(c)
> Microscope Facility Manager
> Facility for Advanced Imaging and Microscopy (FAIM) Faculty of
> Medicine University of Chile www.faim.cl | www.scian.cl
Louis Kerr Louis Kerr
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Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Several years ago when I looked into this subject we did not have the in-house capability to develop something. PPMS/Stratocore was one of the few commercial systems that I found and liked, I have been using it successfully since. It does all I need at the moment and much more. I am confident that many of the other systems would work well and as others have suggested you should look at the capabilities and cost.

I have talked with colleagues who do have systems, mostly developed or modified in-house, that tie into the institution financial system and this is something that would be useful. At this time I don't know if Stratocore is capable of this but I will be investigating it in the near future.

So you might want to talk with some of your institution wide administrators to see what is or could be available through the financial system software and IT departments before deciding on a facility only system.

Good luck,
Louie

----- Original Message -----

From: "Joshua Zachary Rappoport" <[hidden email]>
To: [hidden email]
Sent: Monday, January 25, 2016 11:09:19 AM
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy 
Post images on http://www.imgur.com and include the link in your posting.
*****

Many years ago we used a different google calendar page for each instrument (login credentials were provided to users upon training)
Stratocore is quite good as a commercial option though
However, we use our own solution here (called NU Core) which is cross facility and integrates with all of our financial systems etc


-----Original Message-----
From: Confocal Microscopy List [mailto:[hidden email]] On Behalf Of Cardone, Giovanni
Sent: Monday, January 25, 2016 4:30 AM
To: [hidden email]
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy 
Post images on http://www.imgur.com and include the link in your posting.
*****

Hi,

depending on your needs and constraints, you could also consider a cloud-oriented solution like

http://www.bookedscheduler.com/ 

but as a disclaimer I haven't tried it myself (there is an online demo, though).

Giovanni Cardone

________________________________________
From: Confocal Microscopy List [[hidden email]] on behalf of Nuno Moreno [[hidden email]]
Sent: Monday, January 25, 2016 10:32 AM
To: [hidden email]
Subject: Re: Web system for booking, administration, and billing in Microscopy Facility

*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy 
Post images on http://www.imgur.com and include the link in your posting.
*****

Dear Jorge

We started a similar project in 2008 and we are still adding features! I would suggest you to have a look at the existing comercial packages and incorporate those into your website. Please remember: booking is not the end, only the beginning. But if you only, only need a simple booking (which, again, in a couple of years you will realise it is not enough) try http://sourceforge.net/projects/phpscheduleit/ or http://mrbs.sourceforge.net 

I can also tell you that we started our project as open source. It got so complicated to manage to gather all tools in a single package and give it some support that we forgot the open-source parte, it only exists now as SaaS. But there are still people using it (most successful one maybe the microscopy facility in UNAM, Mexico)

As for commercial packages you have (alphabetic order) http://www.agendonext.com http://bookit-lab.com http://ideaelan.com/ http://www.ilabsolutions.com http://www.stratocore.com 

among others

Please be aware that there are significant price difference. Select the one that better fits your needs.

Best
Nuno Moreno





> On 24 Jan 2016, at 23:14, Jorge Toledo <[hidden email]> wrote:
>
> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy 
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi there,
>
> We are currently developing our booking page for different microscopy
> equipment at our disposal.
> We have advice in programming, but it is our first time to order the
> entire administration of our equipments, I would ask them their advice
> and experience on the systems you use, for booking and administration
> fees. all experience is very welcome.
> (eg, software, names Wordpress plugins, programming languages,
> examples of good websites etc.)
>
> I appreciate your help.
> Cheers
>
>
> --
> Jorge Toledo H
> PhD(c)
> Microscope Facility Manager
> Facility for Advanced Imaging and Microscopy (FAIM) Faculty of
> Medicine University of Chile www.faim.cl | www.scian.cl



--
Louie Kerr | Director, Microscopy and Research Services | Marine Biological Laboratory, 7 MBL Street, Woods Hole, MA 02543
508-289-7273 | [hidden email] | www.mbl.edu
Colin Gray Colin Gray
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Re: Web system for booking, administration, and billing in Microscopy Facility

In reply to this post by Jorge Toledo
*****
To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
Post images on http://www.imgur.com and include the link in your posting.
*****

Hi,

I have been using PPMS/Stratocore for several years, it is easy to use (from both an
admin and user perspective) and does all the management tasks I want: financial;
records actual microscope time used, generates invoices, applies your price rules (eg
discounts etc), mails the invoices to account holders etc: user management; account and
training requests, access rights, password changes etc: system management; booking,
service, incident/equipment failure, usage/downtime stats, you can even record
publications and much more besides. Once I took the "real time" reporting option I found
that the cost of the software was recovered from income previously lost when the users
"forgot to book", or underestimated their microscope time. I believe it is possible to run it
on your own servers to comply with data storage rules but, in the end my university
allowed me to use use the Stratocore servers. There are many reasons I like this service
but, one stands out. When we had an external financial audit of accounts it took me 5
minutes to provide sorted and clearly organised detail of every minute of microscope
time used (and £ spent) going back years.  

Good Luck


Colin  
Jorge Jorge
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Re: Web system for booking, administration, and billing in Microscopy Facility

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Hi
Your answers are really invaluable!!!.
We are just starting this work and every little work has great difficulty.
With their help it has been possible for us to know which are the best
tools for this task, and we are evaluating them.
Thanks again, and good in the future surely consultare for the rest of the
problems come, Nuno said, "... only the beginning"
We are trying to invent this whole web system by which any other advice on
issues both here or for personal mail are welcome.

Greetings to all
Jorge

2016-01-26 8:20 GMT-03:00 Colin Gray <[hidden email]>:

> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> Post images on http://www.imgur.com and include the link in your posting.
> *****
>
> Hi,
>
> I have been using PPMS/Stratocore for several years, it is easy to use
> (from both an
> admin and user perspective) and does all the management tasks I want:
> financial;
> records actual microscope time used, generates invoices, applies your
> price rules (eg
> discounts etc), mails the invoices to account holders etc: user
> management; account and
> training requests, access rights, password changes etc: system management;
> booking,
> service, incident/equipment failure, usage/downtime stats, you can even
> record
> publications and much more besides. Once I took the "real time" reporting
> option I found
> that the cost of the software was recovered from income previously lost
> when the users
> "forgot to book", or underestimated their microscope time. I believe it is
> possible to run it
> on your own servers to comply with data storage rules but, in the end my
> university
> allowed me to use use the Stratocore servers. There are many reasons I
> like this service
> but, one stands out. When we had an external financial audit of accounts
> it took me 5
> minutes to provide sorted and clearly organised detail of every minute of
> microscope
> time used (and £ spent) going back years.
>
> Good Luck
>
>
> Colin
>



--
Jorge Toledo H
Ph.D. (c)
Biomedical Neuroscience Institute (BNI)
Laboratory of cellular and molecular neurobiology(Couve-Lab)
Laboratory of Scientific Image Analysis (SCIAN-Lab)
Faculty of Medicine
University of Chile
www.couvelab.org | www.scian.cl