FW: Re: Core facility user agreements

Posted by Sylvie Le Guyader on
URL: http://confocal-microscopy-list.275.s1.nabble.com/Core-facility-user-agreements-tp7588213p7588230.html

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---- Original Message ----
Subject: Re: Core facility user agreements
Sent: 11 May 2018 7:09 a.m.
From: Sylvie Le Guyader <[hidden email]>
To: "Cammer, Michael" <[hidden email]>
Cc:

Hi Michael

It does happen but rarely. Maybe 1 paper per year or so. When it happens we complain to the PI and the user and remind them that this is mandatory and that they have signed of guidelines.

It is always because they forget so the bi-yearly email to users and PIs goes a very long way in solving that.

Only once we heard of a paper with our data but no acknowledgement where the user has ' helped a friend ' to acquire data but he did not think that he ought to be listed as an author so we did not get acknowledged either.

I told him off and said that for his own sake he should have been listed as an author with a proper description of his contribution. And of course we reminded him that all papers must acknowledge us, friend or not.

This system runs very smoothly because there is very little hassle for everyone.

It also helps users realize that help goes both ways and that we sometimes need them. So when we need to know who uses patient samples for a grant proposal or if we send a satisfaction survey, we get a good response rate.

Med vänlig hälsning / Best regards

Sylvie

@@@@@@@@@@@@@@@@@@@@@@@@
Sylvie Le Guyader, PhD
Live Cell Imaging Facility Manager

Karolinska Institutet- Bionut
Hälsovägen 7C,
Room 7362/7840
14157<tel:14157> Huddinge, Sweden
mobile: [phone]<tel:+46%20(0)%2073%20733%205008>
LCI website
Follow our microscopy blog!

---- Cammer, Michael wrote ----



And then when you do a thorough lit search, you find that you've missed how many?  Three maybe?


Michael Cammer, Sr Research Scientist, DART Microscopy Laboratory

NYU Langone Health, 540 First Avenue, SK2 Microscopy Suite, New York, NY  10016

C: 914-309-3270  [hidden email]<mailto:[hidden email]>    http://microscopynotes.com/   https://<https://med.nyu.edu/research/research-resources/scientific-cores-shared-resources/microscopy-laboratory>nyulmc.org/micros<https://med.nyu.edu/research/research-resources/scientific-cores-shared-resources/microscopy-laboratory>



________________________________
From: Confocal Microscopy List <[hidden email]> on behalf of Sylvie Le Guyader <[hidden email]>
Sent: Wednesday, May 9, 2018 3:26:21 PM
To: [hidden email]
Subject: Re: Core facility user agreements



Dear Theresa

On our website (https://urldefense.proofpoint.com/v2/url?u=https-3A__ki.se_en_bionut_welcome-2Dto-2Dthe-2Dlci-2Dfacility&d=DwIF-g&c=j5oPpO0eBH1iio48DtsedbOBGmuw5jHLjgvtN2r4ehE&r=oU_05LztNstAydlbm5L5GDu_vAdjXk3frDLx_CqKkuo&m=LNtxsGXZYuQwYaqw0MC9H_pdaO3bI6hlulxxDR89Uwk&s=-Q57EqizOGjD5LLRN7zvyGhzjMEp8LJK81rV6lTUN-c&e=) under using the facility/ul guidelines, you will find our guidelines that all users and their PIs must sign.

Above that you'll get laser safety advice.

When it comes to acknowledgements in articles, we have a system that runs quite smoothly: every 6 months we sent to all users and their PIs an email with the full list of papers produced with data acquired or analysed at our facility, organized per year.

We explain to them that we need their acknowledgment to get money, where to get the official acknowledgement text and ask them to check if their latest paper is on the list.

It is very fast for them to do this and they normal remember what they have published in the last 6 months. They are normally eager to tell us about their last paper if we do not have it. It also reminds the PIs regularly that they need to acknowledge us and where to get the latest text. Students and postdocs tend to forget.

Hope that helps :-)

Med vänlig hälsning / Best regards

Sylvie

@@@@@@@@@@@@@@@@@@@@@@@@
Sylvie Le Guyader, PhD
Live Cell Imaging Facility Manager

Karolinska Institutet- Bionut
Hälsovägen 7C,
Room 7362/7840
14157 Huddinge, Sweden
mobile: [phone]
LCI website
Follow our microscopy blog!

---- Swayne, Theresa C. wrote ----

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I’d greatly appreciate any input from core facility directors/managers/staff.  How do you inform users about basic core policies – such as lab safety, food/drink, cancellation policies, acknowledgements?

If you have an online or paper agreement that users must sign, does it help with compliance?

For core facility users, how would you prefer to be informed about core policies?

My main goals are

  1.  to provide more explicit expectations and consequences, mostly aimed at those few inconsiderate users who don’t respond to repeated verbal reminders; and
  2.  to increase our rate of acknowledgement in published papers.

Many thanks!
Theresa

------------------------------------
Theresa Swayne, Ph.D.
Associate Research Scientist
Manager, Confocal and Specialized Microscopy Shared Resource<https://urldefense.proofpoint.com/v2/url?u=http-3A__hiccc.columbia.edu_research_sharedresources_confocal&d=DwIF-g&c=j5oPpO0eBH1iio48DtsedbOBGmuw5jHLjgvtN2r4ehE&r=oU_05LztNstAydlbm5L5GDu_vAdjXk3frDLx_CqKkuo&m=LNtxsGXZYuQwYaqw0MC9H_pdaO3bI6hlulxxDR89Uwk&s=vVpEwtfyoN-cQMdw6HpuoHNII_Wy-R_TnJItiXgqKt4&e=>

Herbert Irving Comprehensive Cancer Center
Columbia University Medical Center
1130 St. Nicholas Ave., Room 222A
New York, NY 10032
Phone: [phone]
[hidden email]<mailto:[hidden email]>

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