security in confocal room

[Patty Conrad]

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I am wondering what methods others use for security in their imaging rooms.
Spy cameras?  Digital keypad access to room? Others?
I'd like to know which systems you use and how happy you are with them.  If
spy cam…how good is the signal, recording to your office computer, night vision?

Currently we track usage via the computer login, but we have been having
issues with someone leaving messes in the room but not actually logging in to
use the equipment, hence our need for a spy cam or a keypad access so we
know at any time who has actually entered the room regardless if they are
logging onto the equipment.

[Tina Carvalho]

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This is a bit tongue-in-cheek, but it's Friday, Pi Day.

I've set up a fake spy cam. It's pointed at the door. It's not actually
on, but if we started having problems I'd certainly set it up for real.

My second thought was to have a dog in there at night. At first I though
of having a fake dog barking tape, but I think a real dog would be more
effective. Again, I'm being a bit snarky.

We used to have breakins by someone who had gotten a custodian's ring of
keys. He was leaving a mess but wasn't using the equipment. It was only
when he began stealing things that security started getting interested.
They finally caught him somewhere else. Is there a rash of breakins
nearby?

Aloha,
Tina

> I am wondering what methods others use for security in their imaging rooms.
> Spy cameras?  Digital keypad access to room? Others?
> I'd like to know which systems you use and how happy you are with them.  If
> spy cam…how good is the signal, recording to your office computer, night vision?
>
> Currently we track usage via the computer login, but we have been having
> issues with someone leaving messes in the room but not actually logging in to
> use the equipment, hence our need for a spy cam or a keypad access so we
> know at any time who has actually entered the room regardless if they are
> logging onto the equipment.
>

****************************************************************************
* Tina (Weatherby) Carvalho               * [hidden email]           *
* Biological Electron Microscope Facility * [phone]                 *
* University of Hawaii at Manoa           * http://www.pbrc.hawaii.edu/bemf*
****************************************************************************

[Porth, Katherine]

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Card Key access for confocal users only.  Maintenance/custodians do not have access.

K

-----Original Message-----
From: Confocal Microscopy List [mailto:[hidden email]] On Behalf Of Tina Carvalho
Sent: Friday, March 14, 2014 12:39 PM
To: [hidden email]
Subject: Re: security in confocal room

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This is a bit tongue-in-cheek, but it's Friday, Pi Day.

I've set up a fake spy cam. It's pointed at the door. It's not actually
on, but if we started having problems I'd certainly set it up for real.

My second thought was to have a dog in there at night. At first I though
of having a fake dog barking tape, but I think a real dog would be more
effective. Again, I'm being a bit snarky.

We used to have breakins by someone who had gotten a custodian's ring of
keys. He was leaving a mess but wasn't using the equipment. It was only
when he began stealing things that security started getting interested.
They finally caught him somewhere else. Is there a rash of breakins
nearby?

Aloha,
Tina

> I am wondering what methods others use for security in their imaging rooms.
> Spy cameras?  Digital keypad access to room? Others?
> I'd like to know which systems you use and how happy you are with them.  If
> spy cam...how good is the signal, recording to your office computer, night vision?
>
> Currently we track usage via the computer login, but we have been having
> issues with someone leaving messes in the room but not actually logging in to
> use the equipment, hence our need for a spy cam or a keypad access so we
> know at any time who has actually entered the room regardless if they are
> logging onto the equipment.
>

****************************************************************************
* Tina (Weatherby) Carvalho               * [hidden email]           *
* Biological Electron Microscope Facility * [phone]                 *
* University of Hawaii at Manoa           * http://www.pbrc.hawaii.edu/bemf*
****************************************************************************
Notice:  This e-mail message, together with any attachments, contains
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for affiliates is available at
http://www.merck.com/contact/contacts.html) that may be confidential,
proprietary copyrighted and/or legally privileged. It is intended solely
for the use of the individual or entity named on this message. If you are
not the intended recipient, and have received this message in error,
please notify us immediately by reply e-mail and then delete it from
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[mcammer]

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Button code access does not work.  People inevitably share their codes.

We had a system that scanned bar codes, but anyone can print a bar code.

Key fobs, biometrics, or other card key are the best solution.  Make people sign a form explaining that they understand that access is for them only (including no piggybacking) and the penalty for getting caught letting anyone in or is being barred from after hours access.  The first problem you have, pull out the form and bar them from access.  Don;t back down.  Word will spread fast and people will obey.  

Regards,
Michael

_________________________________________
Michael Cammer, Assistant Research Scientist
Skirball Institute of Biomolecular Medicine
Lab: [phone]  Cell: [phone]

________________________________________
From: Confocal Microscopy List [[hidden email]] on behalf of Porth, Katherine [[hidden email]]
Sent: Friday, March 14, 2014 6:52 PM
To: [hidden email]
Subject: Re: security in confocal room

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Card Key access for confocal users only.  Maintenance/custodians do not have access.

K

-----Original Message-----
From: Confocal Microscopy List [mailto:[hidden email]] On Behalf Of Tina Carvalho
Sent: Friday, March 14, 2014 12:39 PM
To: [hidden email]
Subject: Re: security in confocal room

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This is a bit tongue-in-cheek, but it's Friday, Pi Day.

I've set up a fake spy cam. It's pointed at the door. It's not actually
on, but if we started having problems I'd certainly set it up for real.

My second thought was to have a dog in there at night. At first I though
of having a fake dog barking tape, but I think a real dog would be more
effective. Again, I'm being a bit snarky.

We used to have breakins by someone who had gotten a custodian's ring of
keys. He was leaving a mess but wasn't using the equipment. It was only
when he began stealing things that security started getting interested.
They finally caught him somewhere else. Is there a rash of breakins
nearby?

Aloha,
Tina

> I am wondering what methods others use for security in their imaging rooms.
> Spy cameras?  Digital keypad access to room? Others?
> I'd like to know which systems you use and how happy you are with them.  If
> spy cam...how good is the signal, recording to your office computer, night vision?
>
> Currently we track usage via the computer login, but we have been having
> issues with someone leaving messes in the room but not actually logging in to
> use the equipment, hence our need for a spy cam or a keypad access so we
> know at any time who has actually entered the room regardless if they are
> logging onto the equipment.
>

****************************************************************************
* Tina (Weatherby) Carvalho               * [hidden email]           *
* Biological Electron Microscope Facility * [phone]                 *
* University of Hawaii at Manoa           * http://www.pbrc.hawaii.edu/bemf*
****************************************************************************
Notice:  This e-mail message, together with any attachments, contains
information of Merck & Co., Inc. (One Merck Drive, Whitehouse Station,
New Jersey, USA 08889), and/or its affiliates Direct contact information
for affiliates is available at
http://www.merck.com/contact/contacts.html) that may be confidential,
proprietary copyrighted and/or legally privileged. It is intended solely
for the use of the individual or entity named on this message. If you are
not the intended recipient, and have received this message in error,
please notify us immediately by reply e-mail and then delete it from
your system.

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=================================

[Guy Cox-2]

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We have the whole of the basement area (where the instruments are) controlled by tap-cards (24 hours) so we always have a record of who is in there.  Individual rooms are unlocked - people frequently have to move between rooms and to do otherwise would be hugely inconvenient.  But knowing who is in the instrument area is enough.  

                                                                                   Guy

Guy Cox, Honorary Associate Professor
School of Medical Sciences

Australian Centre for Microscopy and Microanalysis,
Madsen, F09, University of Sydney, NSW 2006

-----Original Message-----
From: Confocal Microscopy List [mailto:[hidden email]] On Behalf Of Patty Conrad
Sent: Saturday, 15 March 2014 4:31 AM
To: [hidden email]
Subject: security in confocal room

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I am wondering what methods others use for security in their imaging rooms.
Spy cameras?  Digital keypad access to room? Others?
I'd like to know which systems you use and how happy you are with them.  If spy cam...how good is the signal, recording to your office computer, night vision?

Currently we track usage via the computer login, but we have been having issues with someone leaving messes in the room but not actually logging in to use the equipment, hence our need for a spy cam or a keypad access so we know at any time who has actually entered the room regardless if they are logging onto the equipment.

[George McNamara]

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Hi Patty,

PowerUSB is an example of having to force computer login to get power to
specific equipment

http://www.pwrusb.com/index.html
http://www.pwrusb.com/powerUSB-watchdog.html


The features page states, among other features, "Power consumption
measurement with built in current sensing".
http://www.pwrusb.com/featuresandbenefits.html

Spy cameras - you should check with your University to make sure this is
ok to do in your area. Expensive equipment should be protectable, but
best to have ok from 'higher up'.

As Guy mentioned in a recent post, scan card access for the area is
highly desirable. As are enforcing policies like having everyone have
their scan card visible at all times, and that users should not allow
others to enter the premises on their scan card swipe.

Best wishes,

George

On 3/14/2014 12:30 PM, Patty Conrad wrote:

> *****
> To join, leave or search the confocal microscopy listserv, go to:
> http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
> *****
>
> I am wondering what methods others use for security in their imaging rooms.
> Spy cameras?  Digital keypad access to room? Others?
> I'd like to know which systems you use and how happy you are with them.  If
> spy cam...how good is the signal, recording to your office computer, night vision?
>
> Currently we track usage via the computer login, but we have been having
> issues with someone leaving messes in the room but not actually logging in to
> use the equipment, hence our need for a spy cam or a keypad access so we
> know at any time who has actually entered the room regardless if they are
> logging onto the equipment.
>
>    

--



George McNamara, Ph.D.
Single Cells Analyst
L.J.N. Cooper Lab
University of Texas M.D. Anderson Cancer Center
Houston, TX 77054
Tattletales http://works.bepress.com/gmcnamara/26/

[John Gibas]

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Get one of these keyboards with a finger print reader.  Digital Persona was one or the originators of this type of technology.  Be careful of the settings though.  Make sure a finger print is absolutely required to log in.  This will add an additional layer of security to whatever else you may already have.  Only problem is if someone logs in for this person and then leaves them there to mess things up!!!!!!! 




On Friday, March 14, 2014 3:27 PM, Patty Conrad <[hidden email]> wrote:
 
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I am wondering what methods others use for security in their imaging rooms.
Spy cameras?  Digital keypad access to room? Others?
I'd like to know which systems you use and how happy you are with them.  If
spy cam…how good is the signal, recording to your office computer, night vision?

Currently we track usage via the computer login, but we have been having
issues with someone leaving messes in the room but not actually logging in to
use the equipment, hence our need for a spy cam or a keypad access so we
know at any time who has actually entered the room regardless if they are
logging onto the equipment.

[Arvydas Matiukas]

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We use following safety/security measures:
1)reserving confocal time via online calendar is allowed
only for trained/certified users (each has a password protected login)
2) card key access to the confocal room only for trained/certified users
3) password protected login to the confocal computer along with
monitoring who/when logs in/off (Greyware Logon Monitor software).

We did not have anybody using the room for other purposes than imaging.
Occasionally   some mess is left, most often by new users. I try
personally
observe each new user imaging and show what is expected in terms of
cleaning up.

Good luck,
Arvydas
~~~~~~~~~~~~~~~


Arvydas Matiukas, Ph.D.
Director of Confocal&Two-Photon Imaging Core Facility
Department of Neuroscience
SUNY Upstate Medical University

>>> Patty Conrad  03/14/14 3:32 PM >>>
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To join, leave or search the confocal microscopy listserv, go to:
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I am wondering what methods others use for security in their imaging
rooms.
Spy cameras?  Digital keypad access to room? Others?
I'd like to know which systems you use and how happy you are with them.
If
spy cam*how good is the signal, recording to your office computer, night
vision?

Currently we track usage via the computer login, but we have been having

issues with someone leaving messes in the room but not actually logging
in to
use the equipment, hence our need for a spy cam or a keypad access so we

know at any time who has actually entered the room regardless if they
are
logging onto the equipment.

[mcammer]

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To join, leave or search the confocal microscopy listserv, go to:
http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
*****

It's not a problem because the person who logged them in gets blamed, gets their access cut off, and gets encouraged to go tell their story so other people will not make the same mistake.  They will tell their story and spread the word.  The only downside is that you won't be depicted in flattering terms, but so what?  The equipment will be working for everyone else and that's what matters.
Regards,
Michael

_________________________________________
Michael Cammer, Assistant Research Scientist
Skirball Institute of Biomolecular Medicine
Lab: [phone]  Cell: [phone]

________________________________________
From: Confocal Microscopy List [[hidden email]] on behalf of John Gibas [[hidden email]]
Sent: Saturday, March 15, 2014 11:00 AM
To: [hidden email]
Subject: Re: security in confocal room

*****
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http://lists.umn.edu/cgi-bin/wa?A0=confocalmicroscopy
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Get one of these keyboards with a finger print reader.  Digital Persona was one or the originators of this type of technology.  Be careful of the settings though.  Make sure a finger print is absolutely required to log in.  This will add an additional layer of security to whatever else you may already have.  Only problem is if someone logs in for this person and then leaves them there to mess things up!!!!!!!



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=================================

[Damien Chong]

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Dear Patty,

I'd second authorising proxy/scan/swipe card access after users have completed
training as they log individual users. Also, consider liaising with campus security
- if you use an existing system, the students may already have a compatible
card on them that can be reprogrammed to allow access to additional areas (like
you instrument room) as required.

If you have the funds, also consider having users swipe in and out. Monitoring
both access and egress from facilities gives you added information of who has
either left the building... or let unauthorised persons in.

As others have mentioned, enforce a strict "no tailgating" policy and remove
access from those in breach. People learn much faster this way.

Regards,
Damien

[Feinstein, Timothy]

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We use RFID swipe cards, maintenance only comes in when invited.  We are a
smallish community where bad actors have a hard time getting away with
anything, so others may have more suitable advice.

An old employer had a dummy camera over a back entrance door for a while.
Someone installed it decades ago but nobody remembers it being connected
to any monitoring system.  From what I hear it did the job just fine - no
funny business at that entrance, even when people once in a while tried to
mess with better-secured doors that did not have any (visible) camera
covering them.  Eventually they replaced it with a real one, I believe for
insurance purposes.  In a similar vein I have considered just gluing one
of those opaque ceiling camera bubbles directly to the acoustic tile in
the confocal room.  Thankfully so far there has been no need.

Cheers,


TF

Timothy Feinstein, Ph.D. | Confocal Manager
333 Bostwick Ave., N.E., Grand Rapids, Michigan 49503
Phone: [phone] | Email: [hidden email]







On 3/14/14, 1:30 PM, "Patty Conrad" <[hidden email]> wrote:

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>http://scanmail.trustwave.com/?c=129&d=mtij02BO06gbxRdWiwlvRSoTiFBgfOzGoC4
>foXAlXw&u=http%3a%2f%2flists%2eumn%2eedu%2fcgi-bin%2fwa%3fA0%3dconfocalmic
>roscopy
>*****
>
>I am wondering what methods others use for security in their imaging
>rooms.
>Spy cameras?  Digital keypad access to room? Others?
>I'd like to know which systems you use and how happy you are with them.
>If
>spy camŠhow good is the signal, recording to your office computer, night
>vision?
>
>Currently we track usage via the computer login, but we have been having
>issues with someone leaving messes in the room but not actually logging
>in to
>use the equipment, hence our need for a spy cam or a keypad access so we
>know at any time who has actually entered the room regardless if they are
>logging onto the equipment.

[Oshel, Philip Eugene]

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Besides spy cameras, you might want to check with your campus or
building IT people, and see what they have in the wireless logs.
We recently caught a person (grad student from another department)
stealing microscopes and other lab equipment.
A spy camera was set up, but didn't get a good image - but! it did
time-stamp the images. This person was recorded on Sunday at midnight
stealing a microscope, and at the same time, his cell phone connected to
the building wifi.

So maybe whoever is making the messes, etc., in your confocal room also
has a foolphone (tablet, computer) logging into your building's wifi.

Phil

>> I am wondering what methods others use for security in their imaging
>> rooms.
>> Spy cameras? Digital keypad access to room? Others?
>> I'd like to know which systems you use and how happy you are with
>> them. If
>> spy cam.how good is the signal, recording to your office computer,
>> night vision?
>>
>> Currently we track usage via the computer login, but we have been having
>> issues with someone leaving messes in the room but not actually
>> logging in to
>> use the equipment, hence our need for a spy cam or a keypad access so we
>> know at any time who has actually entered the room regardless if they are
>> logging onto the equipment.

--
Philip Oshel
Microscopy Facility Supervisor
Biology Department
024C Brooks Hall
Central Michigan University
Mt. Pleasant, MI 48859
[phone]